Microsoft Outlook 2010 includes new features and capabilities to help you stay connected with people and better manage your time and information.
Expanded ribbon
First introduced in Microsoft Office Outlook 2007, the ribbon is part of the Microsoft Office Fluent user interface. It is designed to help you quickly find the commands that you need to complete a task. Commands are organized in logical groups that are collected together under tabs. In Outlook 2010, the ribbon has replaced the former menus in the main Outlook window. In addition, the ribbon can be customized to include custom tabs that you can personalize to better match your work style.
More room to manage your account
Many Outlook settings that are not directly related to creating or managing Outlook items, such as print commands and account management options, are now in the Microsoft Office Backstage view. Click File to manage your accounts, set up rules and Automatic Replies, and find other behind-the-scenes options.
See more of your messages
An improved conversation view is now available when you work with your messages. This view improves tracking and managing related messages, regardless of the folder that contains the messages. You can see the complete course of the conversation, including your responses, find the most recent responses, and more easily determine the message most important to you. You can also easily categorize or ignore a complete conversation.
Process and file your messages faster
Quick Steps Turn commands and procedures that you use most often into one click. You can customize the default Quick Steps, and create your own buttons that combine your frequent actions. The Quick Steps gallery includes buttons for one-click file and flag, sending messages to your team, and other popular commands.
Meeting Reply Scheduling a meeting is as easy as replying to the message. While reading a message, you can schedule a meeting with all the message recipients with the new Meeting Reply command. All the messages recipients are added to a new a meeting request in one click.
Instant Search improvements Outlook 2007 introduced Instant Search. In Outlook 2010 it is easier to narrow your search results by using criteria such as sender, subject keywords, and other information such as the presence of attachments. The Search Tools contextual tab includes a set of filters that efficiently focus your search to isolate the items that you want.
Reduce the noise in your Inbox
Ignore Conversation If a conversation is no longer relevant to you, you can prevent additional responses from appearing in your Inbox. The Ignore command moves the whole Conversation and any future messages that arrive in the Conversation to the Deleted Items folder.
Clean Up Conversations When a message contains all the previous messages in the Conversation, you can click Clean Up to eliminate the other redundant messages. For example, as people reply to a Conversation, the response is at the top and the previous messages in the Conversation are below. Instead of reviewing each message, keep only the most recent that includes the whole Conversation.
Work smarter and more efficiently with messages
MailTips Outlook 2010 includes MailTips, which help you avoid common, but potentially costly or embarrassing mistakes. MailTips alerts can be triggered by actions including clicking Reply All to a large recipient list, sending sensitive information to someone outside your organization, or sending a message to someone who is out of office.
Forgotten subjects When you click Send on a message that does not have a subject, a message appears to confirm that no subject was intentional.
Auto-Complete List improvements It is easier to remove a name from the Auto-Complete List suggestions, and when you are using a Microsoft Exchange Server account, your Auto-Complete List is available from any computer that you use Outlook with your Exchange account.
Roaming signatures Custom signatures that you create for your messages are available to you from any computer that you use.
Resize attached photos An option is available to resize large attached pictures.
Include screen shot Sharing what you see on your screen is easy with the new Include screen shot command. Select all or any part of your computer screen and include a snapshot of it in a message.
More spell checking Spell checking works in more places. This includes subject lines of messages, tasks, and meeting requests.
Expanded delivery information When you use a Microsoft Exchange Server account, you can review detailed delivery information both for outgoing and incoming messages.
